Legal Assistant/Secretary

Kirbys Solicitors

Posted 4 weeks ago

Legal Assistant – Private Client – Would suit Full/Part-time

We are looking for a Full/Part-time Legal Assistant to join our Private Client department to perform a variety of administrative and clerical tasks.

To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a Legal Secretary is also helpful but not essential. Experience of working in an office environment.

Main Purpose of Role

To be responsible for the day-to-day production and presentation of documents within the Practice between Fee Earners and clients regarding the areas identified below.

Reports To

Fee Earners within the Department.

Department Heads.

Responsible For

Dealing with initial general and specific telephone enquiries within agreed guidelines by allocated Fee Earner.

The efficient presentation of documents and letters and other communications.

Providing efficient and effective resource facilities for Fee Earners on a day-to-day basis.

Being able to cover the responsibilities of other staff when absent.

Assisting with the various activities of the Company to ensure its successful development.

Key Tasks

Audio and Copy Typing and Digital Dictation

Liaising with clients and other third parties, when necessary, in the office and by telephone.

Relief Reception duties.

Maintain diaries and make appointments when required.

Filing and other clerical duties.

File Archiving and strong room maintenance.

Updating legal reference material, either hard copy or electronic.

Sorting and preparing outgoing mail and DX.

Photocopying as required.

Drafting and preparation of bills.

To provide support to other secretaries as and when required.

Preparation of instructions for the cashier.

Contribute to maintaining a safe and healthy working environment.

Contribute to maintaining and improving office procedures.

To undertake specific training when required to do so and overall to have a responsibility towards self-development.

Any other duties which from time to time are required by the firm.





Strong interpersonal skills

Strong word processing

Literate, numerate and accurate

Confident Telephone manner




Confidentiality requirements


MS Office software packages

The Firm’s Accounts package

Job Features

Job CategoryAdministration, Legal Assistant
Responsible to:Head of Department/Practice Manager
SalaryNegotiable - Pro Rata
Job Type:Full or Part-time negotiable
Experience:Not Essential but preferred

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